Coordinator, Talent

Overview

Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America. 

Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.

Additional Perks

We're accepting applicants from the following areas:

Calgary, AB

Mississauga, ON

Edmonton, AB

Houston, TX - US

Job Details

The Coordinator, Talent supports the effectiveness of talent acquisition, onboarding, learning, and employee development programs across our North American operations. This role plays a critical part in administering key People & Culture (P&C) systems. The Coordinator, Talent streamlines system workflows, coordinates training and event logistics, administers surveys and ensures data accuracy across platforms.

This role reports to the Director, Talent and collaborates with P&C departments, new hires, contractors, Shared Services departments and vendors.

Responsibilities

• Maintaining and administering the ATS, LMS, and Talent systems, ensuring accurate and timely data entry, user support, and system integrity
• Coordinating training logistics, including scheduling sessions, managing registrations, supporting facilitators and speakers, and tracking LMS completions
• Monitoring and improving system workflows to reduce inefficiencies, streamline handoffs, and support scalable talent processes
• Generating and distributing reports and dashboards related to hiring activity, training completion, and talent development metrics
• Administering and track feedback surveys, escalate issues and compile insights for P&C leadership
• Maintaining process documentation and support the rollout of new system features or process updates
• Operating as a primary point of contact for system-related troubleshooting and end-user support for P&C team members, other back-office departments, leaders and employees
• Assisting with special projects related to employer branding, onboarding experience, and employee development initiatives
• Maintaining confidentiality and handling sensitive people data with professionalism and integrity
• Championing change and a culture of continuous learning throughout Trimac

Qualifications

• At least 1 year of experience in a coordination or administrative role, preferably within P&C/HR, Talent Acquisition, Learning & Development or Talent Management
• Certificate or diploma in P&C/Human Resources, Business Administration, Learning & Development, or a related field
• Experience supporting a diverse workforce
• Experience supporting system administration or end-user support for HR platforms is considered an asset
• Experience coordinating training sessions or events is considered an asset
• Experience in the bulk transportation, logistics or related field is considered an asset

Benefits

We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:

• Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
• Paid vacation, sick time, and company holidays
• Paid time off for volunteer activities to help give back to our communities
• Pension Plan
• Tuition Reimbursement Program to achieve your educational goals
• Continuous learning and career development

Who You Are

• Strong attention to detail and commitment to data accuracy
• Excellent project coordination and time management skills, with the ability to manage multiple priorities
• Clear, professional verbal and written communication skills
• Strong problem-solving abilities with a proactive, service-oriented mindset
• Collaborative, consultative, and inclusive working style
• Ability to learn and adapt to new systems and technologies quickly
• Proficient in Microsoft Office especially PowerPoint, Word, Teams and Excel
• Experience working with HR systems including applicant tracking systems (ATS), learning management systems (LMS) and talent systems is preferred
• Comfortable collaborating with a distributed team and stakeholders in functions and regions across North America

Safety Commitments

• We make safety a part of every decision
• We make safety personal
• We have the courage to intervene